Groundworks Administration Assistant

Job description:

The Business

It is an exciting time to join LNT. We are the UK’s largest care home developer and care home commission group, with a significant history within the care home development and care operating sectors.

Over a 34 year period, the group has provided 16,000 care beds to the UK market and developed 250 care homes. The group is in a period of rapid expansion, planning to develop an average of 30 care homes a year, and retaining these homes to operate within the group.

The group is a vertically integrated care home constructor/developer and software provider, which also operates care home groups under the Danforth Care, Oyster Care & Crystal Care brand names (more brands are in the process of being developed in order to support the group’s growth).

LNT is the market leader in a sector which is underpinned by a clear demographic need over the next few decades, providing an exceptional opportunity for the business going forwards. The group also has a strong ESG policy, and is at the forefront of innovation in the development of energy-saving care homes.

Purpose of role

We are seeking a highly organised and proactive Administration Assistant to support our Groundworks and Civil Engineering team. This role is central to the smooth running of site operations and commercial support functions, ensuring key administrative, coordination, and reporting tasks are managed accurately and efficiently.

Primary Responsibilities

• Help manage hotel and accommodation bookings for site teams
• Keep HR & Payroll updated with absence reporting and records across operational teams
• Compile and distribute meeting discussion notes and action logs
• Manage and organise HSEQ site files and compliance documentation
• Coordinate labour document distribution and workforce administration
• Work with HR to provide recruitment administration support including onboarding coordination
• Distribute and track Toolbox Talk (TBT) records and attendance
• Support commercial team with tarmac and bespoke drainage quotations
• Assist in preparation and control of O&M manuals and handover documentation
• Maintain and update KPI dashboards and project data records
• Provide general administrative support to contracts and site management teams

Qualifications and skills

• Strong administrative and organisational skills
• Experience in construction, civil engineering, or a busy operational environment (preferred)
• Confident managing multiple priorities across several projects
• High attention to detail, particularly with data and compliance documentation
• Strong communication skills and ability to liaise with site and office teams
• Proficient in Microsoft Office (Excel, Word, Outlook)
• Proactive, reliable, and able to work independently when required
• GCSE in English & Maths

Benefits:

• Salary dependent on candidate level & experience
• Discretionary Market leading bonus scheme
• 23 days holiday + bank holidays
• Annual pay review
• Free on-site gym
• Free breakfast
• On site café / bar
• Social events
• Company pension scheme
• Career development opportunities